Terms of Service

Last Updated: February 11, 2026
Effective Date: February 11, 2026

1. Acceptance of Terms

By downloading, installing, or using the KwikInvoice mobile application ("App," "Service," or "KwikInvoice"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, do not use the App.

These Terms constitute a legally binding agreement between you ("User," "you," or "your") and KwikInvoice ("we," "us," or "our").

2. Description of Service

KwikInvoice is a mobile application designed to help small businesses and freelancers:

Core Features:

  • Create and manage professional invoices
  • Store client information locally on your device
  • Generate PDF invoices for sharing
  • Track invoice payment status (Draft, Unpaid, Paid)
  • Import client information from device contacts (with permission)
  • Share invoices via email, WhatsApp, or other apps
  • Save invoices to device storage

Subscription Plans:

Free Plan:

  • Create up to 5 invoices per calendar month
  • All core features included
  • Invoice counter resets on the 1st of each month
  • Local storage only (no cloud backup)

Pro Plan (Future):

  • Unlimited invoices per month
  • All Free plan features
  • Priority support
  • Access to future premium features

Note: Pro subscription functionality is currently in development. Payment processing will be handled through Google Play Billing when available.

3. User Eligibility

Age Requirement

You must be at least 18 years old to use KwikInvoice. By using the App, you represent and warrant that you are 18 years of age or older.

Business Use

KwikInvoice is intended for legitimate business purposes. You agree to use the App only for lawful business activities.

Capacity

You represent that you have the legal capacity to enter into this agreement. If you are using the App on behalf of a business, you represent that you have the authority to bind that business to these Terms.

4. User Account and Data

Local Data Storage

  • All data is stored locally on your device using SQLite database
  • Your invoices, clients, and business information are NOT stored on our servers
  • We do NOT have access to your invoice or client data
  • Uninstalling the App will delete all local data permanently

Your Responsibilities

You are responsible for:

  • The accuracy of information you enter into the App
  • Maintaining the security of your device
  • Backing up your data if desired (export PDFs or use device backup)
  • Compliance with tax and business regulations in your jurisdiction

Data Backup

  • KwikInvoice does NOT provide cloud backup
  • You can export invoices as PDF files for your own backup
  • Device-level backups (Android backup) may not preserve app data
  • We are not responsible for data loss due to device failure, uninstallation, or other causes

5. Subscription and Billing

Free Plan Limits

  • The Free plan allows 5 invoices per calendar month
  • Invoice counter resets automatically on the 1st of each month at 00:00:00 local time
  • Existing invoices remain accessible after reaching the limit
  • You can view, share, and manage existing invoices without restriction

Pro Subscription (When Available)

Current Status: Mock/testing mode. Real payment processing not yet implemented.

When Live:

  • Billing through Google Play Store only
  • Subscription price: R99.00/month (subject to change)
  • Billed monthly to your Google Play account
  • Automatic renewal unless cancelled
  • Google takes 15% transaction fee (you pay R99, we receive ~R84)

Payment Terms

  • All payments processed through Google Play Billing
  • Subject to Google Play's payment terms and policies
  • Payments are non-refundable except as required by law
  • Subscription continues until you cancel

Cancellation

  • Cancel anytime through Google Play Store → Subscriptions
  • Access to Pro features continues until end of billing period
  • No partial refunds for unused time
  • After cancellation, reverts to Free plan (5 invoices/month limit)

Refunds

  • Refund requests must be made through Google Play Store
  • Subject to Google Play's refund policies
  • Generally, refunds available within 48 hours of purchase
  • We do not process refunds directly

6. Permissions and Privacy

Required Permissions

Internet Access:

  • Used for subscription verification with Google Play
  • No invoice or client data transmitted
  • App functions offline for core features

Storage Access:

  • Required to save PDF invoices to device storage
  • Only accesses app-specific directories
  • Controlled by Android's app sandboxing

Optional Permissions

Contacts Access:

  • Used ONLY to import client information when you choose
  • You can decline and manually enter client details
  • Permission can be revoked anytime in Android Settings
  • We do NOT upload or sync your contacts

Your Privacy: See our separate Privacy Policy for detailed information about data collection, use, and protection.

7. Acceptable Use Policy

Permitted Use

You may use KwikInvoice to:

  • Create legitimate business invoices
  • Manage client information for your business
  • Track payments for services or products you provide
  • Generate professional PDF invoices

Prohibited Use

You may NOT use KwikInvoice to:

  • Create fraudulent or deceptive invoices
  • Engage in illegal activities or money laundering
  • Harass, abuse, or harm others
  • Infringe on intellectual property rights
  • Violate any applicable laws or regulations
  • Circumvent subscription limits through multiple accounts or devices
  • Reverse engineer, decompile, or modify the App
  • Use automated tools to access or scrape the App
  • Resell or redistribute the App or its content

Tax Compliance

You are solely responsible for:

  • Accurate tax calculations on invoices
  • Compliance with local tax laws (VAT, income tax, etc.)
  • Filing tax returns and paying taxes owed
  • KwikInvoice does NOT provide tax advice or guarantee compliance

8. Intellectual Property

Our Rights

  • KwikInvoice, including all code, design, and content, is owned by us
  • The KwikInvoice name, logo, and branding are our trademarks
  • You do NOT acquire ownership rights by using the App

Your Data

  • You retain all rights to your business data, invoices, and client information
  • By using the App, you do NOT grant us any license to your data
  • Your data remains yours and is stored only on your device

Generated PDFs

  • PDF invoices you generate are yours to use as needed
  • You may share, print, or distribute them for business purposes
  • KwikInvoice branding may appear on invoices (can be customized in Pro version)

9. Disclaimer of Warranties

KwikInvoice is provided "AS IS" and "AS AVAILABLE" without warranties of any kind.

No Guarantees

We do NOT guarantee that:

  • The App will be error-free or uninterrupted
  • Defects will be corrected
  • The App is free from viruses or harmful components
  • Results will meet your requirements
  • Invoice calculations are accurate (you are responsible for verifying)

Use at Your Own Risk

  • You use KwikInvoice at your own risk
  • We are NOT responsible for business decisions made using the App
  • We do NOT provide accounting, tax, or legal advice

Data Loss

  • We are NOT responsible for data loss due to:
    • Device failure or damage
    • Accidental uninstallation
    • App updates or bugs
    • User error
    • Operating system issues

BACKUP YOUR DATA: Export important invoices as PDFs regularly.

10. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW:

No Liability for Damages

We are NOT liable for:

  • Lost profits, revenue, or business opportunities
  • Data loss or corruption
  • Indirect, incidental, or consequential damages
  • Business interruption
  • Inaccurate invoices or calculations
  • Tax penalties or legal issues
  • Third-party claims

Maximum Liability

Our total liability to you is limited to:

  • Free Users: R0 (zero) - you paid nothing, we owe nothing
  • Pro Users: The amount you paid in the last 12 months (maximum R1,188 for annual subscription)

Exceptions

Some jurisdictions do not allow limitation of liability for personal injury or fraudulent misrepresentation. In those cases, this limitation may not apply to you.

11. Indemnification

You agree to indemnify, defend, and hold us harmless from any claims, damages, losses, or expenses (including legal fees) arising from:

  • Your use or misuse of InvoiceFlow
  • Your violation of these Terms
  • Your violation of applicable laws or regulations
  • Your invoices or business practices
  • Disputes with your clients
  • Inaccurate information you provided

12. Third-Party Services

KwikInvoice integrates with third-party services:

Google Play Billing

  • Subscription payments processed by Google
  • Subject to Google Play's Terms of Service
  • We do not control Google's billing or refund policies

Expo Framework

  • App built using Expo development platform
  • Subject to Expo's Terms of Service

Sharing Services

  • When you share invoices, you use your device's native sharing (WhatsApp, email, etc.)
  • Subject to those apps' terms and privacy policies
  • We do not control how those services handle your shared invoices

We are not responsible for third-party services' actions, policies, or failures.

13. Updates and Modifications

App Updates

  • We may update KwikInvoice to add features, fix bugs, or improve performance
  • Updates may be automatic or require manual action
  • Continued use after updates constitutes acceptance of changes
  • We may discontinue features with notice

Terms Changes

  • We may modify these Terms at any time
  • Material changes will be notified via:
    • App notification
    • Email (if provided)
    • Updated "Last Updated" date
  • Continued use after changes means you accept the new Terms
  • If you don't agree, stop using the App

Price Changes

  • We reserve the right to change subscription pricing
  • Existing subscribers: Changes apply at next renewal
  • You'll be notified at least 30 days before price changes
  • You can cancel before the new price takes effect

14. Termination

Your Right to Terminate

You may stop using KwikInvoice at any time by:

  • Uninstalling the App
  • Cancelling your subscription (if applicable)

Our Right to Terminate

We may suspend or terminate your access if:

  • You violate these Terms
  • You engage in fraudulent or illegal activity
  • We discontinue the App (with reasonable notice)
  • Required by law

Effect of Termination

Upon termination:

  • Your right to use the App ends immediately
  • Local data remains on your device until you uninstall
  • Pro subscription continues until end of billing period (no refund)
  • These Terms survive termination where applicable (liability, indemnification)

15. Dispute Resolution

Governing Law

These Terms are governed by the laws of South Africa, without regard to conflict of law principles.

Informal Resolution

Before filing a claim, you agree to contact us at kwikInvoice@loggedOn.co.za to attempt informal resolution. We'll try to resolve disputes amicably within 30 days.

Arbitration (If Required)

If informal resolution fails:

  • Disputes will be resolved through binding arbitration in South Africa
  • Arbitration conducted under AFSA (Arbitration Foundation of Southern Africa) rules
  • You waive the right to a jury trial or class action
  • Arbitration costs shared equally unless law requires otherwise

Small Claims Court

You may bring claims in small claims court if they qualify and remain in that court.

Exceptions

Nothing prevents either party from seeking injunctive relief in court for intellectual property or confidentiality violations.

16. General Provisions

Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and us regarding InvoiceFlow.

Severability

If any provision is found invalid or unenforceable, the remaining provisions continue in full effect.

No Waiver

Our failure to enforce any right or provision does not constitute a waiver of that right.

Assignment

  • You may NOT transfer your rights under these Terms
  • We may assign our rights to a successor or affiliate

Force Majeure

We are not liable for failures due to causes beyond our reasonable control (natural disasters, war, pandemics, etc.).

Language

These Terms are written in English. Translations (if any) are for convenience only. English version controls.

Contact for Legal Notices

Legal notices must be sent to: kwikInvoice@loggedOn.co.za

17. Specific Feature Terms

Invoice Numbering

  • Invoice numbers generated automatically (format: INV-001, INV-002, etc.)
  • Numbers are sequential and cannot be changed
  • Duplicate numbers prevented by database constraints
  • You are responsible for ensuring compliance with local invoice numbering regulations

Invoice Status Tracking

  • Draft: Invoice created but not finalized
  • Unpaid: Invoice issued to client, payment pending
  • Paid: Invoice marked as paid by you
  • Status changes do NOT automatically notify clients
  • You are responsible for client communication

PDF Generation

  • PDFs generated on-device using Expo Print API
  • Formatting optimized for A4 paper size
  • PDFs stored temporarily in app cache
  • Saving to device requires storage permission
  • PDF quality suitable for printing and sharing

Client Autocomplete

  • Client information stored locally for reuse
  • Suggestions based on name, email, and phone
  • Usage statistics tracked for better suggestions (stored locally)
  • No cloud sync - clients stored per-device only

Calendar Month Reset

  • Free plan invoice counter resets on 1st of each month at 00:00:00
  • Based on device's local time zone
  • Reset happens automatically on next app launch after 1st
  • Previous month's invoices remain accessible

18. Future Features Disclaimer

Features mentioned as "future," "coming soon," or "Pro version" are:

  • Not guaranteed to be implemented
  • Subject to change or cancellation
  • May require additional terms or fees
  • Provided without warranty or commitment

19. Beta Testing and Pre-Release

If you use a pre-release or beta version:

  • Features may be unstable or incomplete
  • Data loss may occur (backup important data)
  • Features may change or be removed
  • Additional testing terms may apply
  • No service level guarantees

20. Accessibility

We strive to make KwikInvoice accessible to users with disabilities. If you encounter accessibility issues, please contact us at kwikInvoice@loggedOn.co.za.

21. Contact Information

For questions about these Terms:

  • Email: kwikInvoice@loggedOn.co.za
  • Response time: Within 7 business days

For technical support:

  • Email: kwikInvoice@loggedOn.co.za
  • In-app feedback (Settings → Help & Feedback)

For billing/subscription issues:

  • Contact Google Play Store support directly
  • We cannot process refunds outside of Google Play

22. Acknowledgment

By using KwikInvoice, you acknowledge that:

  • You have read and understood these Terms
  • You agree to be bound by these Terms
  • You have read our Privacy Policy
  • You are at least 18 years old
  • You will use the App for lawful purposes only
  • You understand data is stored locally and you are responsible for backups
  • You understand we provide no warranties or guarantees

If you do not agree, do not use KwikInvoice.

END OF TERMS OF SERVICE

Document Information

Version: 1.0
Last Updated: February 10, 2026
Last Reviewed: February 10, 2026
Next Review Date: August 10, 2026

Changes from Previous Version: N/A - Initial version

Quick Summary (Not Legally Binding)

This is a plain-language summary for your convenience. The full Terms above are the legally binding agreement.

What you get:

  • Free: 5 invoices/month, all features
  • Pro (future): Unlimited invoices, R99/month

What you should know:

  • All data stored on your device (we can't access it)
  • You're responsible for backups (export PDFs!)
  • No refunds except through Google Play
  • We're not liable for business losses or tax issues
  • You must be 18+ and use it legally

What you can't do:

  • Create fraudulent invoices
  • Circumvent the 5-invoice limit
  • Reverse engineer the app
  • Violate laws or others' rights

Questions? Email kwikInvoice@loggedOn.co.za

These Terms of Service are effective as of February 11, 2026