Privacy Policy

Last Updated: February 11, 2026
Effective Date: February 11, 2026

Introduction

KwikInvoice ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your information when you use the KwikInvoice mobile application (the "App").

By using KwikInvoice, you agree to the collection and use of information in accordance with this Privacy Policy.

Information We Collect

1. Information You Provide Directly

When you use KwikInvoice, you may provide the following information:

Business Information:

  • Business name
  • Business email address
  • Business phone number
  • Business physical address
  • Business logo (optional)

Client Information:

  • Client names
  • Client email addresses
  • Client phone numbers
  • Client physical addresses
  • Client VAT numbers (optional)

Invoice Data:

  • Invoice numbers
  • Invoice amounts and line items
  • Invoice dates (issue date, due date, payment date)
  • Invoice status (draft, unpaid, paid)
  • Invoice notes

Contact Access (Optional):

  • With your explicit permission, we may access your device contacts to help you quickly add client information
  • This permission is optional and can be denied or revoked at any time

2. Information Collected Automatically

Device Information:

  • Device type and model
  • Operating system version (Android version)
  • App version
  • Unique device identifiers (for analytics only)

Usage Analytics:

  • App usage patterns (e.g., features used, time spent in app)
  • Invoice creation and sharing frequency
  • Performance metrics (e.g., app crashes, loading times)
  • Subscription status (free vs. Pro)

Local Storage:

  • All invoice, client, and business data is stored locally on your device using SQLite database
  • Analytics events are stored locally in device storage (AsyncStorage)

3. Information We Do NOT Collect

  • Payment Information: We do not collect or store credit card information or payment details. All payments are processed securely through Google Play Billing
  • Personal Identification Documents: We do not collect ID numbers, passports, or other government-issued identification
  • Location Data: We do not track your physical location
  • Browsing History: We do not track your web browsing or other app usage outside of InvoiceFlow
  • Biometric Data: We do not collect fingerprints, facial recognition data, or other biometric information

How We Use Your Information

We use the collected information for the following purposes:

1. Core App Functionality

  • Create, store, and manage your invoices and client information
  • Generate PDF invoices for sharing
  • Track invoice payment status
  • Provide client autocomplete suggestions

2. App Improvement

  • Analyze usage patterns to improve features and user experience
  • Identify and fix bugs and technical issues
  • Measure app performance and stability

3. Subscription Management

  • Manage your subscription status (free vs. Pro)
  • Track invoice count for freemium limits
  • Process subscription upgrades through Google Play Billing

4. Customer Support

  • Respond to your inquiries and support requests
  • Troubleshoot technical issues

5. Legal Compliance

  • Comply with applicable laws and regulations
  • Enforce our Terms of Service
  • Protect our rights and prevent fraud

Data Storage and Security

Local Storage

  • All your invoice and client data is stored LOCALLY on your device
  • We do NOT store your invoices, clients, or business information on our servers
  • Your data remains on your device and is under your control
  • If you uninstall the app, all local data is deleted

Security Measures

We implement industry-standard security measures to protect your information:

  • Encryption: SQLite database uses Write-Ahead Logging (WAL) mode for data integrity
  • Local Storage: All data is stored in app-specific directories protected by Android's app sandboxing
  • No Cloud Backup: Invoice and client data is not transmitted to external servers
  • Secure Communications: Any network requests use HTTPS encryption

Data Retention

  • Invoice Data: Retained locally on your device until you delete it
  • Analytics Data: Retained locally for up to 30 days or until flushed, then deleted
  • Account Data: If you delete the app, all data is removed from your device

Data Sharing and Third Parties

We Do NOT Sell Your Data

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

Third-Party Services We Use

1. Google Play Billing

2. Expo (Development Framework)

  • Purpose: App framework and development tools
  • Data Shared: Basic device and app version information (in development mode only)
  • Privacy Policy: Expo Privacy Policy

3. Analytics (Future - Currently Local Only)

  • Current Status: Analytics are stored locally and NOT sent to external services
  • Future Plans: We may integrate third-party analytics (e.g., Firebase, Mixpanel) in future versions
  • Notification: We will update this Privacy Policy and notify you before implementing external analytics

Data Sharing Scenarios

We may share your information only in the following limited circumstances:

1. With Your Consent

  • When you explicitly share invoices (PDF) via email, WhatsApp, or other apps
  • When you grant permission to access device contacts

2. Legal Requirements

  • To comply with applicable laws, regulations, or legal processes
  • To respond to lawful requests from public authorities
  • To protect our rights, privacy, safety, or property

3. Business Transfers

  • In the event of a merger, acquisition, or sale of assets, your information may be transferred
  • You will be notified via email and/or prominent notice in the app

Your Rights and Choices

Access and Control Your Data

1. Access Your Data

  • All your data is stored locally on your device
  • You can view and edit all invoice, client, and business information within the app

2. Delete Your Data

  • Delete Individual Items: Delete specific invoices or clients within the app
  • Delete All Data: Uninstall the app to remove all local data from your device
  • Analytics Data: Stored locally and automatically deleted after 30 days

3. Export Your Data

  • You can export invoices as PDF files
  • You can share invoices via email, WhatsApp, or save to device storage

4. Revoke Permissions

  • Contacts Access: Revoke in Android Settings → Apps → InvoiceFlow → Permissions
  • Storage Access: Revoke in Android Settings (note: this will prevent PDF generation)

Subscription and Billing

1. Cancel Subscription

  • Cancel anytime through Google Play Store → Subscriptions
  • Access to Pro features continues until the end of the billing period

2. Refunds

  • Refund requests are handled through Google Play Store
  • Subject to Google Play's refund policies

Children's Privacy

InvoiceFlow is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children under 18.

If you are a parent or guardian and believe your child has provided us with personal information, please contact us at kwikInvoice@loggedOn.co.za, and we will delete such information.

International Users

InvoiceFlow is designed primarily for users in South Africa, but may be used internationally.

Data Transfer:

  • Your data is stored locally on your device
  • If we implement cloud features in the future, we will update this policy

GDPR (European Users): If you are located in the European Economic Area (EEA), you have additional rights under GDPR:

  • Right to access your data
  • Right to rectification (correct inaccurate data)
  • Right to erasure ("right to be forgotten")
  • Right to data portability
  • Right to object to processing

To exercise these rights, contact us at support@invoiceflow.app.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons.

Notification of Changes:

  • We will notify you of any material changes by:
    • Updating the "Last Updated" date at the top of this policy
    • Displaying a prominent notice in the app
    • Sending an email notification (if you have provided an email)

Your Continued Use:

  • Your continued use of KwikInvoice after changes indicates your acceptance of the updated Privacy Policy
  • If you do not agree with changes, please discontinue use of the app

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us:

Email: kwikInvoice@loggedOn.co.za
Developer: KwikInvoice Development Team

Response Time: We aim to respond to all inquiries within 7 business days.

Additional Information for Google Play Store

App Permissions Explanation

Contacts Permission:

  • Why: To help you quickly add client information from your existing contacts
  • Optional: You can decline this permission and manually enter client details
  • Usage: Only accessed when you choose to import a contact from KwikInvoice

Storage Permission:

  • Why: To save generated PDF invoices to your device
  • Usage: Only when you choose to "Save to Device" option

Internet Permission:

  • Why: For subscription verification and app updates
  • Data Sent: Subscription status verification only (no invoice or client data)

Data Safety

KwikInvoice follows Google Play's data safety requirements:

  • ✅ Data Encrypted in Transit: Yes (HTTPS)
  • ✅ Data Stored Locally: Yes (not transmitted to servers)
  • ✅ Users Can Request Data Deletion: Yes (uninstall app or delete within app)
  • ✅ Data Used for App Functionality: Yes
  • ❌ Data Sold to Third Parties: No
  • ❌ Data Shared for Advertising: No

Legal Basis for Processing (GDPR)

For users in the EEA, our legal basis for processing your personal data:

1. Contract Performance (Art. 6(1)(b) GDPR)

  • Processing necessary to provide KwikInvoice services you requested

2. Legitimate Interests (Art. 6(1)(f) GDPR)

  • Improve app functionality and user experience
  • Prevent fraud and ensure security
  • Analytics for app improvement

3. Consent (Art. 6(1)(a) GDPR)

  • Access to device contacts (you can withdraw consent anytime)

California Privacy Rights (CCPA)

If you are a California resident, you have the following rights under CCPA:

1. Right to Know

  • What personal information we collect
  • How we use your personal information
  • Categories of third parties we share data with

2. Right to Delete

  • Request deletion of your personal information
  • Exceptions apply for legal obligations

3. Right to Opt-Out

  • We do not sell your personal information, so no opt-out is necessary

4. Right to Non-Discrimination

  • You will not receive discriminatory treatment for exercising your privacy rights

To exercise these rights, contact us at kwikInvoice@loggedOn.co.za.

Consent

By using KwikInvoice, you consent to this Privacy Policy and agree to its terms.

If you do not agree with this Privacy Policy, please do not use the app.

END OF PRIVACY POLICY

Document Version: 1.0
Last Reviewed: February 10, 2026
Next Review Date: August 10, 2026